Whether you’re a seasoned contractor or new to the field, here are five essential things to know about SharePoint, plus a bonus tip on how it can streamline your operations.
1. SharePoint is Not Just a Document Repository
Many people mistakenly view SharePoint as merely a document repository. However, it’s far more versatile. SharePoint is a robust platform capable of a myriad of functions beyond storing documents. It can be used for project management, workflow automation, collaboration, and even building custom applications.
2. Access Comes with Your Microsoft 365 Subscription
If your organization subscribes to Microsoft 365, chances are you already have access to SharePoint. This integration means you can leverage its capabilities without incurring additional costs. By maximizing the tools you already pay for, you can enhance productivity and efficiency within your organization. Don’t overlook this valuable resource that’s likely already at your fingertips.
3. Creating a Microsoft Team Automatically Generates a SharePoint Site
When you create a Microsoft Team, a SharePoint site is automatically created and linked to your Team. This seamless integration allows for easy collaboration and document management within your team. It ensures that all related files, conversations, and tasks are centralized, reducing the time spent searching for information and enhancing team collaboration.
4. SharePoint Lists Come with Built-In Forms
SharePoint Lists are a powerful feature that can aid in data collection and management. When you create a SharePoint List, it automatically includes a form that users can fill out. This built-in functionality simplifies data collection processes, whether you’re gathering feedback, tracking project progress, or managing inventory. The ease of creating and using these forms can save time and reduce the need for additional software.
5. SharePoint Can Support Your Entire Intranet
SharePoint isn’t just for document storage or team collaboration; it can support your entire intranet. You can create a centralized hub for company news, announcements, and resources, ensuring that all employees have access to the information they need. This centralized approach can foster better communication and a stronger organizational culture.
Bonus: Streamlining Government Contracting Operations
For government contractors, SharePoint can be a game-changer. You can use it to support your Task Orders, Tasks, Deliverables, and Personnel all on one site. This centralized approach ensures that all project-related information is easily accessible and manageable. It can improve compliance, streamline operations, and enhance overall efficiency.
By understanding and leveraging these key aspects of SharePoint, government contractors can significantly enhance their operations. Whether it’s through improved collaboration, efficient data collection, or centralized project management, SharePoint offers a suite of tools designed to meet the unique needs of government contracting. Don’t let its potential go untapped – explore how SharePoint can transform your workflows today.
