The rise of artificial intelligence (AI) has brought about a significant change in how we work. At the time of writing this post, there are approximately 70,000* AI companies worldwide. Additionally, over 115 million companies are currently using AI. But lots of people are still asking how does this affect me? And how can I use AI in my day-to-day role? We will explore some of the simplest uses of generative AI (Gen AI) to support our daily tasks.
Firstly, let’s remind ourselves of the key differences between AI (including Gen AI) and standard “Deterministic” software models. Deterministic models guarantee 100% accuracy and 100% repeatability, whereas AI is based on predictions and probability.
Therefore, you would not use AI for tasks like validating user credentials or accurate text searches. For example, let’s say you want to find all occurrences where your company name is referenced in a document. This requires 100% accuracy, and your result set should be the same every time you run the search. So, you would not use Gen AI here.
On the other hand, Gen AI is excellent for creating and editing content. For this post, we will focus on the practical uses of Gen AI to create and edit content.
Using Gen AI through Writing Assistant Tools to drive efficiencies and increase productivity
An AI-driven writing assistant tool is a software application. It uses artificial intelligence (AI) algorithms to generate text or provide suggestions for content creation. These tools are designed to assist writers and content creators in a variety of ways, such as:
- Providing inspiration and ideas for writing
- Generating drafts or paragraphs automatically based on input from the user
- Offering suggestions for grammar, spelling, and punctuation errors
- Helping with research by suggesting relevant keywords and topics
- Assisting with formatting and organization of content
Some popular AI-driven writing assistant tools include VisibleThread’s VT Writer, Microsoft Co-Pilot, Grammarly, Hemingway Editor, and Jasper.AI. These tools are often used in conjunction with other productivity tools to streamline the content creation process.
Examples of the type of content you can create using Gen AI through Writing Assistant Tools
Drafting Emails
One of the most common tasks that all of us do daily is writing emails. According to new research from the NY post, whether internal or external, the average employee spends 10 hours and 47 minutes a week drafting emails. Few recipients read them (that is almost a quarter of your week writing emails alone!). With AI-driven writing assistant software, it is now possible to write professional and well-structured emails quickly. Writing tools can suggest appropriate language and tone for your message. They help you convey your message effectively without coming across as unprofessional or too casual. Software like VT Writer can allow you to customize prompts. It helps you build watchwords, driving consistency in tone and adherence to style guides.Writing Reports
Reports are an essential part of any business. They are used to communicate important information and data to stakeholders. With AI-driven writing assistance software, it is now possible to create reports that are well-structured and easy to read. Writing Assistant tools can suggest appropriate headings and subheadings. They can even help with bullet points, making it easier for you to organize your thoughts.Drafting Blog Posts
Blogging has become an essential part of online marketing. You can use it to establish thought leadership and engage with your audience. With AI-driven writing assistance software, it is now possible to write blog posts quickly and efficiently. These tools can suggest appropriate language and tone, helping you create engaging and informative content.Style Guides
Writing tools can provide some general tips to help with drafting a style guide. Once you have all the necessary information, you can use an AI tool to assist drafting your style guide. For example, you might input your organization’s values and writing style into the tool. It would then suggest ways to present this information in a clear and concise manner. Alternatively, you could use the tool to generate text based on specific templates or prompts.Drafting Policies, Procedures, Standard Operating Procedures
You can use AI-powered writing tools to help you generate policy templates, procedure manuals or standard operating procedures. These tools typically require input from the user regarding the specific needs of their organization. They also need information about the type of policy or procedure they want to create. Once you have provided this information, the writing assistant will use natural language processing (NLP) algorithms. It generates a draft document that meets your requirements.
What types of businesses are using Writing Assistant Tools
All of them. Any organization that produces written content can benefit from using writing assistant tools. They increase productivity, catch errors, and improve the clarity and accuracy of their work. VisibleThread have customers in Healthcare, Financial Services, Insurance, Banking, Government, Government Contracting, and many more.
Every person is a writers – whether you are in Operations, Marketing, Finance, HR, Engineering or Leadership. We all write every day, for both internal and external audiences. Anything from policies and procedures, standard operating procedures, contracts, marketing content, instruction manuals, customer communications etc.
How is VT Writer different?
There are a lot of Writing Assistant Tools out there. How VT Writer differs from other Writing Tools such as Grammarly, Co-Pilot, Copy AI, Jasper.ai:
- VT Writer creates, simplifies, and scores content.
- It objectively scores your content, using “grade level,” a well-understood mechanism for assessing clarity. The higher the grade, the more complex the content, the lower, the less complex. It analyzes the clarity of communication in your content.
- It supports private cloud and customer-hosted deployments, eliminating any security concerns. Ideal for regulated industries like healthcare, defense, and financial services. In these sectors, proprietary data cannot go to the public cloud.
- VT Writer provides enterprise visibility (exec dashboards to show activity and quality stats) for all teams.
- Build your own prompts, add watchwords to adhere to your company style guide.
- Scoring mode objectively scores your content for grade level, readability, passive voice, and long sentences.
- We work with 11 of the top 15 US defense contractors, some of the largest healthcare companies and financial services.
- Some of our 300+ customer base include Lockheed Martin, Boeing, Airbus, CDC (Centers for Disease Control), Services Australia, Australian Tax Office, Canadian Govt etc.
Sign up here to take a trial of VT Writer today.
Conclusion
AI-driven writing assistance software has revolutionized the way we write in daily tasks. These tools have made it possible to write professional and well-structured emails, reports, and external communications quickly and efficiently. They can also be used for crafting blog posts. By leveraging these tools, you can save time, reduce errors, and improve your productivity. So, if you are looking for a convenient and efficient way to write, consider using AI-driven writing assistance software.
It is imperative to remember that human input and review is crucial in the writing process. Only a human can smartly prompt the Writing Assistant Tool. They ensure the content produced is accurate, concise, and effective in achieving its goals. Use an AI tool to suggest revisions, but always double-check the suggestions before making any changes.
More about VisibleThread
VisibleThread has worked with large enterprise customers, in the most secure environments for over 14 years. We are a trusted partner to our customers. We have consistently demonstrated the ability to deploy our software in the most secure environments. Our solutions drive serious business value to customers where complex documentation is a key part of their business. We have hundreds of customers across Defense and Space, IT Services, Healthcare, Insurance, Financial Services and more.
Our VT Writer product allows you to create, simplify and score your content, all in one application. You can customize prompts, create watchwords in line with your style guide to drive your company brand.
*Sources Tracxn, eweek
